Hunter Christian School Vehicle Booking - PFORM
ID:0 | 23/09/2017 |
Recipient: Guest
Originator: Guest
School Logo
1 1 Guest Info
1 Guest Info
2 2 BOOKING PROCESS
2 BOOKING PROCESS
3 3 GENERAL
3 GENERAL
4 4 TERMS & CONDITIONS
4 TERMS & CONDITIONS
5 5 Shopping Cart - Total Only
5 Shopping Cart - Total Only
* Mandatory fields | 
1
Guest Info

Full Name *

Email Address *
2
BOOKING PROCESS

Please read through this booking process before you proceed.


PLEASE NOTE THE FOLLOWING:

Hunter Christian School may and solely at its discretion make available the use of the school vehicles to individuals or organisations with objectives similar to, or supported by the school. These activities need to be consistent with those undertaken by the school or that could reasonably be expected to be supported by the school.

BOOKING PROCESS:

  1. Please complete the information requested in the GENERAL tab
  2. Please read and complete the TERMS & CONDITIONS tab
  3. Please view the SHOPPING CART tab to see the suggested donation amounts (DO NOT pay until booking is approved - you may return to this tab at any time)
  4. Please proceed to BOOKING DECISION tab to submit the booking request form (Green submit button at bottom of form)
  5. You will recieve your first email when your form has been submitted
  6. You will recieve a follow up email when a decision has been made
  7. Please click on link provided and go to BOOKING DECISION tab to see if the booking has been approved
  8. If your booking has been approved, please proceed to SHOPPING CART tab to make payment
  9. Payment must be made prior to collection of vehicle/keys.
  10. Following payment, please contact the office (49672111) to arrange for collection of keys and vehicle.
  11. If your booking is DECLINED we will contact you to discuss this.

3
GENERAL

If you are borrowing the bus for organisational purposes, please enter the organisation's name. If borrowing for personal use, please enter your name: *

Address of organisation or personal address if borrowing for personal reasons *

Organisation or Personal - contact number *

Vehicle requested *

Booking date from *

Booking date to *

Please enter the pick up and drop off times *

Description of activity *

Name of vehicle driver *

Driver's contact number *

Driver's licence class *

Driver's Licence Number *

If the vehicle is to be kept overnight, please supply the address.
4
TERMS & CONDITIONS

Terms and Conditions for Use of Vehicle


Terms and Conditions

Please note that the driver is expected to present their licence when collecting the keys for the bus. 

  • 25 Seater Fusa Rosa: Please return National Driver Work Diary Daily Sheet Duplicate(s) on conclusion of the trip.
  • 12 seater Toyota Hi-Ace. Drivers must complete the vehicle logbook.

BOOKINGS

Bookings will be confirmed on the return of the completed booking form to Hunter Christian School administration. By completing and submitting a booking request you acknowledge that you have read and understood these terms and conditions of hire and agree to abide by them.

Payment must be made once approval is granted. Payment can be made at any time by clicking on the payment tab on this eform.

Time of collection for the vehicles should be negotiated with Hunter Christian School administration. The school reserves the right to approve or refuse each application at its discretion.

CAPACITY - PERSONS AND FUEL

  • Mitsubishi Rosa - The bus is a 25 seater: 24 passengers plus the driver. Diesel fuel capacity 100 ltrs.
  • Toyota Hi-Ace - The bus is a 12 seater:11 passengers plus the driver. Diesel fuel capacity 70 ltrs.

All vehicles are fitted with seatbelts which must be used at all times.

There is to be NO ALCOHOL or SMOKING on any Hunter Christian School vehicle without exception.

Fuel used will be at the cost of the borrower. Vehicles should be returned filled with fuel unless an alternative arrangement has been agreed to by the borrower and HCS. If vehicle is not returned full, fuel will be charged at $0.50 per kilometre travelled or $1.75 per litre. 

KILOMETRES

Borrowing Hunter Christian School vehicles are subject to a kilometre limit of 400kms for daily usage and 200kms for nightly usage. Excess kilometres will be charged at $0.50 per kilometre.

KEYS

Arrangement for the collection and return of keys can be made with HCS administration. Lost keys will incur a replacement fee.

DAMAGE, ACCIDENTS and TRAFFIC INFRINGEMENTS

All damage, both major and minor, should be reported to Hunter Christian School administration.

In the event of an accident and after notifying the appropriate authorities and seeking appropriate medical assistance on 000, Hunter Christian School should be notified on (02)49672111 or after hours on 0432015295.

Comprehensive insurance coverage applies. However, all damage to vehicles must be paid for (under insurance excess) OR Insurance Excess to be paid.

Drivers must ensure that Road Safety Rules are adhered to at all times. Any type of infringement incurred will be paid for by the authorised driver for this booking. School vehicles must only be driven by the authorised driver for this booking.

CLEANING & GARAGING of the VEHICLE

The vehicle is to be cleaned internally and externally prior to returning it to the school. Any professional cleaning required as a result of failure to return the vehicle cleaned, will be charged at $100 per hour.

If the School Vehicle is to be kept overnight, it must be kept off road. Address must be supplied to the school.

I agree to these terms and conditions

  *

5
Shopping Cart - Bus Payment - Total Only

Please select the agreed donation that corresponds to the vehicle and length of use.


PLEASE MAKE PAYMENT SELECTIONS AFTER YOU HAVE BEEN ADVISED THAT YOUR BOOKING IS APPROVED. You can return to this tab at any time to make the payment.

The payment link is on the bottom left of this page.

12 Seater Hi Ace Agreed Donation
Payment Options
1 Night Usage $ 55
1 Full Day Usage $110
2 Full Days Usage $220
3 Full Days Usage $330
4 Full Days Usage $440
5 Full Days Usage $550
6 Full Days Usage $660
7 Full Days Usage $770

Payment Options

25 Seater Fusa Rosa Agreed Donation
1 Night Usage $110
1 Full Days Usage $220
2 Full Days Usage $440
3 Full Days Usage $660
4 Full Days Usage $880
5 Full Days Usage $1100
6 Full Days Usage $1320
7 Full Days Usage $1540

6
Enter the verification text below * :
 
Next

eForms Workflow statistics  
   Refresh
Please select the student associated with this eForm from the list
  Next
Do you want to continue the partially filled eForm from the last session?



Warning: Saving New eForm will destroy any partially filled old eForm!